Presented: Friday May 8, 2015
Presenters:
- Laura Rogers, Rackspace
- Lori Gowin, Premiere Field Engineer, Microsoft
User Adoption Issues
- Working on files straight from sharepoint - Office Integration - lack of awareness - its hard to use files that are in SharePoint- Save straight to SharePoint
- Open straight from SharePoint
- User answer: manually add locations
- Admin answer: promote locations that ae pertinent to users
- Admin: audiences, AD, group policy (hundreds of settings)
- Authentication
- I keep getting prompted to authenticate
- Why doesn't it know my domain
- User answer: know what IE settings to configure
- Admin answer: push IE settings via group policy, integrated windows authentication, default domain
- The App Store
- Why can't we have the App Store?
- What App do I need?
- Help users to understand what is there, not get overwhelmed
- Organizing the clutter
- How can we easily archive or move files somewhere else, or
- We need to just drop files in SharePoint and not have to think about where exactly, or
- How can we manage the lifecycle of data, or
- There is too much stuff to sort through
- Finding Files
- I can't find that attachment?
- Where is that document?
- Mobility
- Why is it so hard to configure my phone to work with this?
- I want to work with this when I am offline
- I only want to carry 1 device, for both personal and work
- I want to get stuff done when travelling
- It changes all the time
- New services added - Delve, Video Portals
- Look and feel - new tool bards, app launcher, changing master pages by version
Admin Fundamentals - Tools for Admins
- Synchronize with SharePoint
- Single version of the truth
- Keeping it updated helps tremendously
- Create audiences
- Global - can be used anywhere in your farm
- Defined dynamic groups of people based on attributes
- Target content and web parts to audiences
- Use for Directory
- Just use SharePoint search to search for people by name
- Display in web parts
- Have the manager property configured correctly so that you can use the organizational chart
- Group policy
- Use or computer policies
- Push registry changes - 100s of settings available
- IE Settings
- MS Office settings
- Hundreds of office program settings
- Even common SharePoint locations
- Ensure features and applications available for users
- Link in the presentation to download the Office 2013 group policy templates - these are only for professional; different versions of Office have different registry settings/group policies
- Important to ensure group policy is set consistently across all users - Every user needs the same version of the truth!
- SharePoint Central Admin and Office 365 Admin Center
- Create promoted sites/links
- Customize the search experience
- Manage your app store
- Manage your service applications
- Manage DLP
Solutions - What can you the Admin DO?
- Push links to commonly used libraries and sites - Group Policy - Search customization - Create send to locations - Extras install/configure - Push links to commonly used libraries and sites- Add published links to office application
- Ease of saving/opening files
- Target to an audience
- Add personal site URL in Active Directory
- Attributes is called WWWhomepage by default…
- Create promoted sites
- Different types of sites and links to choose from
- Associate an image
- Target to an audience
- Create Custom Template Locations
- Use them for Office programs
- Templates targeted to me
- Use document library with template synchronizations - a document library with content types in it
- Each set of templates can have a target audience
- Do you set the document library using Group Policy?
- Group Policy
- Office applications - Share
- Create a library with its own workflows
- In SP 2013 libraries do not have basic workflows enabled or selected by default
- All office users can run these common workflows
- There file gets moved to that library
- They are notified and can start the workflow
- Name your SharePoint
- Save straight to your published links
DEMO: Promoted Links
- End user: login to Office 365, Sites, click on Mange the promoted sites below- The manage link shows up only for admins
- When managing from here you don't get a link to set the target audience
- The tiles which show up at top are the promoted sites
- Administrator: In Office 365: login as administrator, go to Admin, then User Profiles, Promoted Sites
- Fill out settings: URL, title, description, image URL, owner, target audience
- Visibility controlled through audiences
- On premise, you have control over when audiences get compiled
- In SharePoint Online, you do not have control over when audiences are compiled - they are only compiled once a week
- Templates are also configured through a link to a page in User Profiles configuration page
- This controls the templates available within the office applications, as well as sites with open and save as
- Can also target by audience
- Doing this, can associate a template with a content type
More Solutions
- QUESTION: if you start a document from a template with a content type, and then save the document to a different library which does not have that content type, is the metadata lost?
- ANSWER: metadata will not be lost- it will still be saved witihn the document but not available within the library
- Send To Locations
- Create archive locations or file drop locations
- Use across site collections
- Defile action - Copy, move, move and leave link
- Allow or disallow manual submission by users
- Create content organizer rules
- Defined at each drop site
- QUESTION: will Send To locations work for OneDrive for Business
- Could not configure these differently for different end users
- Data Archiving and Clean up
- Create compliance policies
- Retention policies
- Deletion policies - can configure for an entire site collection; can you use it more specifically?
- Clutter
- Turn on or off using OWA
- Train Clutter
- Relies on the Office Graph
- Available for Exchange on prem (only Exchange 2013)
- End users can turn this on or off - can only turn on from OWA
- Push Internet Explorer Settings
- Add sites to IE local intranet policy or trusted sites
- Single sign on
- Custom Level
- Automatic logon with current username and password
- Group Policy
- Set per IE version
- Add trusted sites, home page default, security settings
- Windows Components\Internet Explorer\Internet Control Panel\Security Page\Site to Zone Assignment List
- When you push out sites through GPO there is a max length, so use wild cards where possible
- Will set in IE settings: Preferences\Internet Settings
- Configure OWA Authentication
- Integrated Windows Authentication for internal/domain users
- Configure a default domain for FBA Users
- Manage the App Store
- Apps provide solutions beyond the out of the box
- Deploy strategically
- Too many, confuses users
- Deploy by path, URL, Template
- Monitor and control them - especially if end users go out to the store themselves
DEMO: Manage the App Store
- Office 365 Admin > SharePoint Admin page > Apps- Can configure access to the store
- Recommended minimum: allow end users to only request a purchase; don't allow end users to purchase themselves - that way Admins have a control over which apps are deployed, why, can help avoid duplicate apps - there are a lot of duplicates out there
- Can deploy to specific site collection or multiples - can deploy by managed paths
More Solutions
- Query rules
- Search analytics
- Number of queries
- Top queries
- Abandoned queries
- No result queries
- Query rule usage
- People Directory
- Popular request
- Keep ad accurate
- Setup sync from other HR systems
- New and Changing Services
- Delve
- Office graph settings
- User Option
- Video Portal
- Educate, prepare
- Look and feel
- Watch for announced changes
- Limit customization that could break
Resources
- Office 365 Roadmap
- Office blogs
- Yammer Office 365 Network
You can watch the entire presentation here: http://channel9.msdn.com/Events/Ignite/2015/BRK2129
Enjoy.
-Antonio